What to know about Enterprise Environmental Factors & Organizational Process Assets for the PMP Exam!

Good Morning to all around the world! Hope everyone is having a good week and getting ready for the weekend.

It’s been a hectic week, to end my week I am doing my favorite thing which is writing, of course J.

I am one of the few people that can say I truly love my job! It is such pleasure to meet people from all over the world, so many different backgrounds!

It’s amazing what we can learn from each other! I know studying for the exam can be overwhelming! You are learning 10 knowledge areas & 5 process groups & 49 processes!

Today I wanted to review the Enterprise Environmental Factors (EEFs) & Organizational Process Assets (OPAs).

I know if you have started going through the processes you have seen EEFs & OPAs over and over again!

So, what exactly is an EEF & OPA?  Why do I need to understand that for the test?

Projects exist and operate in environments that may have an influence on them. These influences can have a favorable or unfavorable impact on the project.

EEF = any or all environmental factors either internal or external to the Project that can influence the Project’s success. EEF includes culture, weather conditions, government regulations, political situation, market conditions, etc., which are usually out of one’s control.

Did you read that and re-read it! Do you want me to simplify it for you J. Sure

Internal = the organization’s culture, structure, governance, Geographical distribution of facilities and resources, Infrastructure, Information Technology Software, Resource availability, Employee Capability, etc.…

External = Marketplace conditions, social and culture influence and issues, Legal restrictions, Commercial databases, Academic research, Government or Industry standards, Financial considerations, Physical environmental elements.

  • Company Baggage you and the team must adhere too
  • Out of your control
  • Negative or Positive

Example:

In the questions look for scenarios where things are out of your control and you need to adhere to it. This is an indication that you are dealing with an EEF.

  • The project must use the following project charter template.
  • There are only 2 Java experts that can be utilized for the project.
  • You need a permit in order to build the patio.
  • Our servers are only equipped with SP 2016

Hopefully that helped and now you have a clear understanding of EEFs.

Now let’s take a look at OPAs.

OPA = plans, processes, policies, procedures, and knowledge bases that are specific to and used by the performing organization.

This isn’t too bad is it?  Basically, OPAs include configuration management knowledge, financial data, Historical information and lessons learned, Issue and defect management data, any project files from previous projects.

The project manager and team can utilize what they did. It is not mandatory to use any specific item.

Example:

You are working on a website project and realize a similar project was completed 6 months ago.  You then go to the OPAs to see what was done before which can be leveraged onto your new project.

Remember we don’t want to reinvent the wheel!

We will use what we have and tailor it to our needs!

Hope this post clarified your understanding of the EEFs and OPAs. Remember it’s an input to 90 percent of the PMI processes.

Please feel free to ask questions and ask for topics to be written on. We are here on this journey with you!

Good Luck! Can’t wait to see you at the finish line!!!!

Until next time!

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